VIRTUAL & HYBRID EVENT PRODUCTION
Virtual Event Production and Hybrid Event Production
Event professionals worldwide need to convert their physical events into virtual events.
Kinura makes that transition painless and seamless, helping you rebuild your event using tailored live stream solutions.
WHAT IS THE DIFFERENCE BETWEEN A VIRTUAL EVENT AND A HYBRID EVENT?
What is a virtual event?
A virtual event is a long-form group of content like a conference where all of the contributors and hosts are taking part from remote locations. There are typically interaction tools, for instance Q&A and polling. Additionally, there’s usually a networking element. All of these elements are usually wrapped up in a virtual event platform.
What is a remote contributor?
Remote contributors are people that deliver audio and or video as part of your event from a remote location. You’ve seen reporters on news programs talking to camera from somewhere that’s not the studio – that’s remote contribution. For corporate events it’s usually on a webcam. However, we’ve all seen how terrible webcams can be. Kinura provides one-to-one coaching prior to any live or pre-recorded contribution to ensure that everyone sounds and looks their best. We also provide flyaway webcam kits to presenters that need them. We aquire remote contributor audio & video for live event productions in a way that suits the them. We’re equipped to rebroadcast anything from advanced VT transport to a Zoom call, even a simple telephone call.
What is a hybrid event?
A hybrid event is similar to a virtual event but the hosts are based in a studio and it resembles a TV news broadcast where hosts ‘bring in’ the remote contributors into the studio. Hybrid events usually make use of a virtual events platform to allow the audience to engage with the hosts, contributors and each other.
What is a hybrid event studio?
We’ve all seen ’behind-the-scenes’ shots on TV where the camera pulls back from the set in a studio. Studios are just large spaces so a hybrid event studio can be any suitable space large enough to accommodate cameras, lights and sound equipment and the associated production equipment. Lots of workplaces currently have scope to be temporary studios due to more staff working from home. Additionally, our own studios have robust COV19 policies to allow appropriately socially distanced and safe broadcasts for limited numbers. Kinura installs temporary studio facilities into underused offices with setups ranging from a single camera to a full multi-camera onsite production unit.
What does Kinura bring to your virtual event production?
Pre-production & Planning
Virtual events need as much preparation as live events. Everything relies on a well organised scheduled that all your hosts and contributors understand. After you’ve created the event a producer and our technical delivery team works with your team to to make sure it’s delivered.
All content and graphics are prepared in advance by our engineers so you get a polished, professional result that lets hosts focus on presenting rather than running the event. By the time your event is due to start your contributors and hosts will be well prepared and confident.
Backups & Redundancies
Virtual events only happen once. That’s why we always provide bonded backup internet connections and properly investigate any existing infrastructure used as part of a broadcast. Additionally, we always duplicate all equipment for a broadcast and provide primary and secondary encoding solutions if supported by the virtual event platform being used.
Delivering internal comms event is often challenging due to I.T. restrictions and legacy AV installations. We work closely with our clients’ internal I.T. teams to ensure broadcasts are reliable, accessible and don’t interfere with normal business operations.
Expert Production & Technicians
Every virtual or hybrid is different. We provide scalable portable production units (PPU) ranging from a single camera to a 3+ camera shoot with expert technicians and camera crew. Prior to any event we asses any available in-room AV you might have and integrate it to reduce the cost of the virtual event production.
Once the virtual event is over our is work just beginning, making sure your content is available as quickly as possible. Fast on-demand editing and upload to OVP cloud hosting services is all included.
Creative Content Creation
Our starting point is the overall quality of the video production and sound. Additionally, there no limit to the kind of content you can include in your virtual event production. Graphics, comments, social or intranet posts, tweets, pre-recorded video are all standard options to help keep your content engaging and fresh.
We work with all the major live virtual event platforms and can help you improve production quality. If you’re just starting out we’re happy to advise (for free) which is the best option for you and help you create accessible, engaging content your audience can access at work, home or on the move.
WE MANAGE VIRTUAL EVENTS ON THESE PLATFORMS
and any of the others!
Hopin is fast becoming the leader in the virtual event space for public facing. monetised events. It’s got a couple of interesting features like integrated video chat (sessions) that can be broadcast to attendees.
Workplace By Facebook is the leader in social media for internal communications and has the essentially the same feature set as it’s public offering. Best suited for in-organisation virtual event.
Swapcard is primarily focused on advanced networking elements and therefore suits networking focused virtual events. It’s comparatively easy to setup and run and has a clean, easy-to-use interface for orgnaisers and attendees.
Livestorm is a marketing platform with a solid webinar service as the central offering. Great CRM integration, in-browser contribution and all the email/landing page marketing functionality you need built-in.
LinkedIn live is relatively new but robust broadcast platform for companies to a host virtual event relevant to their network. Think YouTube Live for business. Easy to use, effective and will grow in the coming years.
Sli.do don’t really market themselves as a virtual event platform but the feature set and simplicity makes it a solid choice for simple virtual events. Registration, Q&A, live stream video and polling all in one very simple interface.
RECENT VIRTUAL EVENT BROADCASTS
DS SMITH SUSTAINABLE PACKAGING
virtual event production / custom platform development
DS Smith’s first virtual event sharing insight into consumer attitudes and behaviour from 12 European markets with their customers was a huge success. The production was a 100% remotely produced virtual event with extensive pre-recording of content. Additionally we delveloped the event platfor itself and provided the infrastucutre and management for the breakout workshops.
virtual event production / livestorm / remote contribution
Kinura helped ‘the Davos for logistics in e-commerce’ flagship event transition to a virtual setting for 2020. Bringing together the international elite in e-commerce and operations from the world’s biggest and most iconic retailers for 3 days of back-to-back keynotes and workshops. 100% remote production and a lot of editing.
INDEX VENTURES - #NOTOPTIONAL
hybrid event production / Hopin
Index Ventures approached Kinura to help deliver ‘Not Optional’. An very high-profile virtual event bringing together policymakers, founders of startups, investors and ecosystem builders to discuss the practical steps that Europe must take to become the best place to start and grow world-changing startups.
WORLD ENERGY WEEK 2020
hybrid event production / international production / remote contribution
World Energy Week is the World Energy Council’s largest annual gathering dedicated to global energy issues. A global, 3-day event featuring policy makers and energy leaders worldwide using remote contribution and a London studio. A very high profile virtual event with complex production requirements – remote MCR, onsite production crew, round-the-clock support and lightning fast turnarounds.
hybrid event production / international production / remote contribution
Kinura worked with Ogilvy and airline industry partners to create a day long virtual event – Flightplan. The result was attended by over 2500 industry peers. Presented in a linear TV format we broadcast a mixture of live remote contribution, pre-recorded interviews and live studio broadcast. We built a temporary MCR to mix feeds, graphics and remote contributors
Hopin / international production / remote contribution
Kinura have worked with AHRC, UKRI and the Creative Economy Programme to deliver Beyond for a few years – and this year it was a 100% virtual event. A monster production showcasing the UK’s innovative tech-talent including their China collaboration. Remote contribution from 70+ speakers from around the globe across 4 days with two simultaneous stages on Hopin.
OUR CLIENTS SAY
“We’ve worked with Kinura to successfully integrate video meetings with live streaming across our organisation. They take a calm and friendly approach to technical challenges and have been a real pleasure to work with.”
Terrie Lucas Kennedy, IT Director, Virgin Management Limited
GET IN TOUCH
If you’re planning a webcast or webinar and need a quote quickly we’ll need some information from you. Fill out the form and we’ll get back to you as soon as we can. We usually respond within 1 hour during UK office hours (9am to 6pm GMT).
Or you can call us on +44 (0)203 151 5870
* Where is the event taking place?
We work in all regions in the UK and continental Europe or you can book one of our studios.
* When is the broadcast?
Usually, we’d need at least two week’s notice so we can adequately prepare for a live stream. However, certain times of the year are busier than others so don’t leave it too late!
* Do you have an AV company looking after in-room AV/sound?
If you’re planning on using a hired venue for a webcast or live stream then sound (microphones & in-room PA) will be provided. However, if you’re planning using one of your own locations we’ll need to allow for sound technicians.
* What platform would you like broadcast on (via social media or private/securely)?
We can distribute your stream to multiple social media platforms and your website simultaneously. Or, if you’re planning an internal comms broadcast or any other live stream that contains sensitive information, we can make it secure for you.
If you have a contract with a webinar provider we’re happy to plug our production in your account.