Virtual Event Production

Extend the reach of your physical event with our virtual event production services.

Video production for virtual and hybrid events

Kinura was a virtual event production company before COVID 19. We’ve been helping companies reach broader audiences and increase engagement since 2007. 

Turnkey virtual event production solutions

Virtual events can be large, complex projects. Planning, logistics, technical support and reliable delivery are all key factors for successful delivery. We look after every aspect while you’re focusing on the content.

Professional video production

Broadcast standard 4k video production, sound and lighting managed by knowledgeable crew as standard. We’ll also asses any available in-room AV you might have and integrate it to reduce the cost of the virtual or hybrid event production.

Expert remote contribution

Kinura provides one-to-one coaching prior to any live or pre-recorded remote contribution to ensure that everyone sounds and looks their best. We also provide flyaway webcam kits to presenters that need them and acquire their audio & video in a way that suits them. We’re equipped to rebroadcast anything from advanced VT transport to a Zoom call, even a simple telephone call.

virtual event production

Virtual event production for any platform

We provide hybrid and virtual production for any platforms: Zoom, Teams, LinkedIn Live, Hopin, etc

Temporary studios at your location

Reduce production costs by leveraging you existing infrastructure. 

Use your space as your studio

Hybrid event production needs a studio for the hosts/presenters. This can be any suitable space large enough to accommodate cameras, lights and sound production equipment. Luckily, lots of workplaces have scope to be temporary studios due to more staff working from home. We install temporary studio facilities into appropriate spaces with setups ranging from a single camera to a full multi-camera onsite production unit.

Virtual events only happen once. That’s why we always provide bonded LTE backup internet connections and properly investigate any existing infrastructure used as part of a broadcast. Additionally, we always duplicate all equipment for a broadcast and provide primary and secondary encoding solutions if supported by the virtual event platform being used.

Delivering internal comms events or hosting a hybrid event is often challenging due to I.T. restrictions and legacy AV installations. We work closely with our clients’ internal I.T. teams to ensure broadcasts are reliable, accessible and don’t interfere with normal business operations.

virtual event production

Hybrid or virtual event? Which is right for you? 

We’ll help you decide on the right approach to ensure ROI and enagagement. 

Events goals and how best to achieve them.

Deciding whether your event should be hybrid or virtual depends on several factors. Both formats have their advantages and disadvantages, and the choice should align with your event’s goals, target audience, budget, and logistical constraints. We’ll help you work out the best approach with clear, impartial advice.

Virtual events eliminate the need for physical venues and travel, making them more accessible and virtual event platforms don’t need to be expensive. However, there are a bewildering number to choose from.

We work with all the major virtual event platforms and can help you improve production quality. If you’re just starting out we’re happy to advise (for free) which is the best option for you and help you create accessible, engaging content your audience can access at work, home or on the move.

virtual event production

What is the difference between a hybrid and a virtual event?

What is a virtual event?

A virtual event is a long-form group of content like a conference or a TV news broadcast where all of the contributors and hosts are taking part from remote locations. There are usually interaction tools like Q&A and polling plus there’s usually a networking element that’s provided by a virtual event platform. Hopin and Swapcard are currently popular virtual event platforms.

What is a hybrid event?

A hybrid event is similar to a virtual event but the hosts are based in a studio and ‘bring’ the remote contributors into the studio. Again, hybrid events usually make use of virtual events platforms to allow the audience to engage with the hosts, contributors and each other. The studio can be any suitable space to accommodate cameras, lights and sound equipment and the associated production equipment.

What are the benefits of a hybrid or virtual event?

Reduce travel, increase sustainability

Travelling to events for many people is often expensive and monotonous. Using the hybrid approach or going fully digital for certain events is very beneficial for many people who otherwise wouldn’t be able to attend an in-person event. Logging into an event from the comfort of your own office or home whilst feeling like you haven’t missed out on elements or insights from the event is deeply appealing to many people, especially in today’s busy and unpredictable world.

The same applies for the organisation element. Virtual internal events avoid scheduling conflicts and reduce travel costs and carbon footprints of the speakers – not just the audience. 

Reach more sponsors and add value

Hybrid events are great for providing unique opportunities to sponsors and are a great way to provide incentives. Firstly, these events provide the opportunity to measure the engagement of participants and provide the opportunity to identify reliable leads. Secondly, they are able to use the digital environment to put their brand out there. The direct audience engagement and digital properties gained from this adds a tremendous amount of value to a sponsor’s brand and allows them to interact with their audiences directly, whether virtually or in person and also provides them with resources to follow up new potential leads.

Increased Engagement

Hybrid events combine virtual and in-person advantages. They offer maximum attendance flexibility, attracting a diverse audience. Remote participation allows securing top speakers who cannot travel.

A live conference stream broadens audience reach, but a true hybrid event engages both remote and in-person attendees. This approach represents the future of events, offering the best of both worlds for internal and external audiences.

Audience engagement improves through features like live polls and chat facilities, enabling real-time interaction. Data on attendee behaviours provide insights to refine event design and management.  Everyone, even those with work commitments, can access post-event videos to stay informed.

 

Extend the life cycle of your content

You will usually have a pretty good idea on how long you want an event to run for when you are in the planning stages. Depending on the size of the event, over the course of a few days, weeks or months you will promote your event, run it and then end it. However, hybrid events are very different and can change this dynamic considerably.

By adding in digital components into your event, you can not only hold pre-event events, but you can also extend the life of your event and the virtual content that you produce. You should plan to re-purpose elements of your event including sessions, recordings, re-mixes and panels amongst others. By extending your event, you can integrate event messages and additional information that you pick up and integrate them into additional or future campaigns or events.

Global reach at a low cost

Hybrid events allow you to change the dynamic of an event and it allows you to scale your event anywhere. Otherwise, running your event onsite can greatly limit your reach, no matter how large this is. People must make a greater effort to attend in person events, especially when they must fund their own travel and transport. It also isn’t guaranteed that they’ll want to take the time out of their busy schedules to do so. Scaling your event dynamically can be helpful when considering your target audience and the specific region they are residing. You will not only be able to host your in-person event but also reach out to a wider audience in multiple geographies who are not able to be physically present.

Virtual events scale easily, unrestricted by physical venue sizes. A 450-person conference transformed into a digital event with 30,000 attendees. This scalability can increase sponsorship and advertising revenues.

Don’t take our word for it

Happy clients since 2007

 

Áine O'Donnell
2024-06-17
Great experience working with Kinura on a live stream for a big brand!
nicole robinson
2023-11-28
A great team to work with who have really taken the time to fully understand our varied events requirements. It's a genuine pleasure working with them, I can't recommend them highly enough
Leanne Hammacott
2023-11-23
Kinura five stars live streaming for the BEYOND 2023 conference. I attended the event both physically and online and it was a smooth, seamless experience. Top level and highly recommend for your online and hybrid events!
Sarah Dryden
2023-10-27
The team at Kinura go above and beyond to understand our requirements and produce the highest quality live stream broadcasts. They are now our trusted long term partner for our monthly broadcasts. They are also super friendly and fun to work with! I could not recommend them more.
Vidhi Thakker
2023-10-09
Great team to work with. Super patient, flexible, efficient. Will definitely continue to partner with them for future events.
Alison Caney
2023-10-02
Fantastic team able to fulfil a requirement for our webinar production and broadcast at short notice. The team were able to meet all of our needs and requirements and delivered a seamless and professional webinar. They were all so great to work with and we look forward to working with you all again for future events
Keeley Page
2023-09-18
Great team and really quick to respond and Support!
Advita Patel
2022-09-09
Kinura live streamed my event, Unleash Your Inner Rebel and they were incredible. Their professionalism, support and experience was second to none, which allowed me to focus on the day rather than worry about the technology. I would highly recommend them for any event that requires live stream support.

"Kinura’s support, flexibility and diligence was so much appreciated for pulling together a truly successful World Energy Week LIVE 2020! It was a memorable and impactful event experience, which connected our community and all regions in the world. We’ve had really positive feedback from our members, partners, speakers and attendees! We are looking forward to working with Kinura again in the near future. "

Catarina Veiga

Events Manager, World Energy Council